Records

109 W 1st Street
Lobby Box 4
Portales, NM 88130
575.356.8562
575.356.3560(fax)
dsearlDeAun Searl,County Clerkshicks
 Stephanie Hicks,
Chief Deputy
 
 
 Anathalia Baca,
Senior County Service Specialist
 
Silke Allison,
County Service Specialist
 
 
 
Documents recorded in the office of the County Clerk are public records, subject to inspection and disclosure.  Pursuant to Senate Bill 369 – $25.00 per document for ten (10) entries or less; eleven to twenty (11-20) entries add $25.00; twenty one to thirty (21-30) add another $25.00 and so on.  Any person who has a vested interest, named on the document, who physically comes into the office to record the document consisting of ten (10) entries or less will be charged $10.00. UCC’s and Claim of Exemptions are $25.00, even if they are filed in person. How entries are counted Grantor and Grantee Each name on the document that has a vested interest counts as one (1) entry, this includes same person different name (trustees, personal representatives, and POA). Attorney in fact is excluded unless named as an individual with interest on the document. Legal Descriptions All lots within the same block in the same subdivision are one (1) entry.  All quarters, lots, or parcels within the same section of the same township and range are one (1) entry. Additional Related Entries Each reference counts as one (1) entry. These references would include book and page, document number, lessee, lessor, NM State lease numbers for oil and gas assignments or releases. Please provide a stamped envelope for the return of your documents when mailing documents for recording. Copy Fees$0.50 – per page of copies that are made in County Clerk’s Office. Hard copies of Survey and Plats$1.00 – 11X17 or smaller

$5.00 – larger than 11X17 up to 17X22

$8.00 – larger than 18X24

$1.00 – for certification of recorded document (this is added to the copy fee) The County Clerk’s Office can only certify documents from the County Clerk’s records.

$1.50 – for certification of marriage record

$1.00 – per page for faxed documents local or long distance

$0.10 – per image plus a set up fee of $15.00 for documents burned to CD

$1.00 – per image for emailed documents

Courtesy searches will be conducted at the discretion of the County Clerk. Searches and service that require the devoted attention of an employee (i.e.: companies scanning documents using their own equipment and or redacting for a private vendor) will be charged at a rate of $20.00 per hour.

Amendment to ordinance 97-2 was passed by the Roosevelt County Commissioners on August 1, 2000, and it requires any deed purporting to convey real estate in an unincorporated area of Roosevelt County presented for recording with the Roosevelt County Clerk shall include a Grantor’s Affidavit.

We provide forms for Grantor’s Affidavits that you may print out and use.

An Affidavit of Fact as to Death is printable for your use.